Residency Education Programs

CAMPEP offers accreditation of clinical residency educational programs in radiation oncology physics or medical imaging and nuclear medicine physics. The goal is to ensure that a residency program provides rigorous and thorough clinical education in a similar fashion to that provided by medical residency training programs. The resident graduating from an accredited program should be appropriately prepared to start a clinical certification process such as that offered by either the American Board of Radiology or the Canadian College of Physicists in Medicine.

The Process of CAMPEP accreditation of clinical residency programs requires that the program submits a self assessment report using the template available giving evidence of consistency with a set of clearly stated standards. After review of this report, a survey team will conduct a program site visit to validate the assessment. If successful, initial accreditation is granted for a period of 3 years, extendable for an additional 2 years with the requirement of annual update submissions. Re-accreditation requires an updated self assessment report. The Residency Education Program Review Committee (REPRC) is responsible for managing the accreditation of residency programs and appointing a Survey Team from within the REPRC for each application. The survey team consists of senior medical physicists with experience in both clinical practice and educational programs. All members of the REPRC and the program survey teams act for CAMPEP on a volunteer basis as well as a physician. A fee is charged for each application and re-application to cover the incidental costs of the accreditation process, including travel expenses related to the site visit.

The application template is available from the link on the left hand panel. A right mouse click on the link will enable a copy of the template to be saved to your local disc. The initial application submitted via an online submission process must include an official request for accreditation in the form of a letter from a principal administrative officer of the institution inviting CAMPEP to conduct an evaluation of the medical physics residency education program.  An institution's request for its program to be evaluated by CAMPEP is totally voluntary and, as such, the institution agrees to abide by the decision of the CAMPEP Board of Directors.

The application fee for residency program accreditation or reaccreditation is US $5,000.1

This fee is due at the time the application is submitted.
Credit card payments may be made via the Online Self Study Submission System.
Or a check made payable to "CAMPEP Inc." (Tax ID # 54-1748225) may be mailed to:
Jacqueline Ogburn, at the address on the contacts page.
Self Study Documents may be submitted via the Online Self Study Submission
Contact Jacqueline Ogburn for assistance.

Steps Involved

  1. The preparation and submission to CAMPEP of a self-study evaluation by the institution applying for accreditation. All self-study documents must be in English or must have an accompanying English translation. The purpose of the self-study is to document the scope and performance of the program. This document is the primary vehicle for CAMPEP’s evaluation of a program applying for accreditation. In the case of Affiliate Programs, the respective roles played by the primary and affiliate institutions must be clearly specified. Secondarily, the self-study provides a body of information that permits a critical self-evaluation and the development of goals for self-improvement. The official request and institutional accreditation documentation shall be contained in an appendix of the self-study. The demonstration of stability should be presented in the self-study document. The fee for accreditation is due at the time the application is submitted. The review of the self-study document by the CAMPEP REPRC shall commence after receipt of the application fee.
  2. The preliminary review of the self-study by the CAMPEP REPRC.
  3. The resolution of any questions or concerns identified during the preliminary review.  A satisfactory response from the program director to these questions is required before proceeding to the next step. If the preliminary review raises no concerns, this step is not required.
  4. The site visit by representative members of the REPRC.  If the self study is submitted and evaluated prior to accepting residents into the program a site visit will be conducted at CAMPEP’s discretion. Site visits are always scheduled for first-time applicant institutions but may not be deemed necessary for institutions being re-accredited. In all cases, institutions applying for reaccreditation will be visited, at the least, on every other occasion on which they apply for reaccreditation, i.e., at least once every ten years.
  5. Professional Programs will receive an expanded site visit encompassing both the graduate and residency components of the program.
  6. The preparation of a program evaluation report by the site visit team.  This report shall include any appropriate recommendations and must be approved by the REPRC prior to submission to the CAMPEP Board of Directors.
  7. Consideration of the REPRC recommendations by the CAMPEP Board of Directors.
  8. Communication of the resulting recommendation of the CAMPEP Board of Directors to the applicant institution.

On Site Program Review

Purpose and Structure
The site visit requires 1.5 days and is scheduled at a time that will permit the members of the site visit team to meet with one or more of the principal administrative officials of the institution, the faculty/staff and the residents.

The purpose of the site visit is to examine selected areas of the program identified in the self-study review where questions may exist; to meet and talk personally with faculty/staff members, residents, and administrative officials; to observe the adequacy of facilities; to assess the aptitude and commitment of residents and faculty/staff; to observe the general educational and clinical environment at the institution; and to obtain any additional data required for evaluation.

The site visit team shall be provided with records generated by the residency programs including, but not limited to, databases, application records, and transcripts. For each set of records, the list shall include the description, location, method of access, time to access, and duration that records are stored. Any records to which the site-visit team has legal access should be available for review at their request. Also available for review to the site-visit team should be project and other reports produced by the program, and the evaluations of and by residents for the current and preceding academic year.

Site Visit Team Composition
The site visit team (generally two or three members of the REPRC) is composed of experienced educators, physicians, and scientists thoroughly familiar with CAMPEP’s criteria and knowledgeable about both administrative and technical aspects of successful programs.  In the selection of members of the site visit team for a particular on-site evaluation visit, every effort is made to eliminate any conflict of interest or bias.  For instance, a graduate of the institution under evaluation, or a person having a close and continuing relationship with the institution, would not be chosen to assist in the visit and evaluation.  Neither would one be selected who is a faculty member at an institution in the same immediate geographical area nor from one having any substantial number of its graduates on the faculty at the institution being evaluated.

Action Following Evaluation
The possible actions taken by CAMPEP following an evaluation are:

Initial Accreditation: A clinical residency program may be granted initial accreditation for a period of three (3) years.  If the program submits acceptable annual reports during the first three (3) years of accreditation, the program accreditation may be extended to five (5) years on the recommendation of the REPRC and granted by the President upon recommendation by the REPRC Chair. 

Provisional Accreditation: New educational programs that have yet to graduate one resident may be granted provisional accreditation for a period less than three years.  If the program has not yet admitted its first resident, provisional accreditation will be for a period until the first resident has completed the first year of study, at which time a full site visit will determine if accreditation be extended for a full five years.  If the program has undergone a full site visit prior to provisional accreditation, then full five-year accreditation will be granted upon graduation of its first resident or demonstration of compliance with CAMPEP standards for accreditation.  These programs are required to provide evidence of graduation of their first resident or remediation as appropriate in which case Initial Accreditation will be granted.

Accreditation Deferred: This action may be appropriate for programs that are found to be non-compliant with CAMPEP standards for accreditation to allow an adequate period of time for the institution to implement planned or suggested improvements in the program. This action postpones a final decision until specific additional information is provided which brings the program into compliance with CAMPEP standards.

Accreditation Withheld: This action is appropriate for programs that are found to be non-compliant to CAMPEP standards for accreditation, nor does it appear that program changes could be achieved within a reasonable period of time to qualify for accreditation.  After this decision, should accreditation be pursued, a new application shall be required including the appropriate fee.

When a residency program is accredited, CAMPEP will provide a certificate of accreditation to the institution and a copy of the final REPRC report listing any required and recommended changes.  The program director must provide updated information on any required and/or recommended changes at the time of each subsequent annual report.

The name of the institution and program will appear on the CAMPEP website on the list of institutions whose programs have been accredited by CAMPEP.

 

1 For programs outside North America, an additional fee of the cost of two round trip business class airline tickets, less US $1,000, is assessed any time a site visit is required. (A site visit is always required at the time of initial accreditation.)